MLPOS Directors' Meeting Minutes, September 11, 2023.

ADOPTED

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS MEETING

HELD ON Monday, September 11, 2023, 4pm

Community Hall Lounge

PRESENT:

Bob Coulson President

Jeremy Harwood Vice-President via zoom

Jean Deschenes Treasurer via zoom

Mary Beth Rondeau Secretary

Wally Foster Marina General Manager

Dave Harrison Marina Projects Manager

Art Curtis Marina Operations Manager

Dave Reed Director-At-Large

Mike Wiley Recreation/Tennis

Joanna Rogers Office Manager

REGRETS:

Ian Syme Marina Maintenance Manager

ATTENDEES: There were 3 members attending.

1. CALL TO ORDER

The President called the meeting to order at 4:03 pm.

2. APPROVAL OF AGENDA

Motion: That the agenda be approved.

Moved: Mike Wiley

Seconded: Wally Foster CARRIED

3. ADOPTION OF MINUTES

Motion: That the Minutes of the July 10, 2023 Magic Lake Property Owners’ Society

Meeting be approved.

Moved: Mike Wiley

Seconded: Art Curtis CARRIED

4. DELEGATION: There were no Delegations.

5. BUSINESS ARISING:

5.1. Playground/Recreational Update

 5.1.1. Gazebos: Confirm if PIPRC would be interested in using them.

5.2 Community Issues Assessment Survey (Governance Review)

The final survey has been prepared and the engagement of MLE residents will begin

after that.

5.3 Grants/Funding

ADOPTED

5.3.1. The secretary provided an update and will coordinate with SGI Community

Resource Society on grant opportunities.

5.3.2. Specifically, a current grant is for an intern. There was interest in doing a

strategic plan for MLPOS using the opportunity of an intern.

6. TREASURER

6.1. The Treasurer’s report, budget comparison and balance sheet were received,

and are attached.

6.2 Two suggestions for next years budget were to add $15,000 to the playground

budget and to create an ‘extreme weather preparation and repair’ category to the

budget.

Motion: That the Treasurers Report be approved.

Moved: Mike Wiley

Seconded: MB Rondeau CARRIED

7. DIRECTORS’ REPORTS

7.1 Marina General Manager

 7.1.1. Generally use and operations have gone well through the summer.

 7.1.2. There are a few more repairs needed and more work parties will be

organized. Coming down the line will be some larger scale maintenance.

7.2 Recreation/Tennis/Pickleball Report

 7.2.1. The courts cash box has been vandalized and needs to be replaced.

 7.2.1. The temporary no smoking signs will be replaced with final signage.

7.3 Director-at-Large

 7.3.1. Magic Lake water quality for recreational use is ongoing.

 7.3.2. There was general support to further investigate American Bullfrog

eradication for Buck Lake and Magic Lake.

Motion: That the Directors’ Reports be approved.

Moved: Mike Wiley

Seconded: Dave Harrison CARRIED

8. CORRESPONDENCE:

8.1. An email was received from G. Leroux, PIPRC asking for input from MLPOS

on PIPRC facilities. The secretary will sit in on PIPRC meetings as needed to

provide this coordination.

8.2 An email was received from R. Fawcett, PIPRC requesting support and

pledges for the Schooner Trail. A $10,000 pledge was suggested and discussed.

9. NEW BUSINESS

9.1. 2023 AGM 2pm Saturday October 14 th at the Anglican Church Hall.

 9.1.1. There will be a FireSmart presentation of approximately 20 minutes.

(Confirmed after the meeting as a Schooner Trail presentation.)

 9.1.2. A delegation from Rachel Lenkowski is confirmed.

 9.1.3. To support zoom attendance at the AGM and board meetings, a multi-

directional microphone compatible with the office laptop will be purchased.

ADOPTED

 9.1.4. A tech support person should be hired to attend the AGM.

9.2. The Vice President position will be open. A Marina position may also be open.

9.3. The title of the ‘Recreation Director - Tennis’ be changed to ‘Recreation

Director’ in the Society constitution at the AGM.

Motion: That the title of the ‘Recreation Director - Tennis’ be changed to ‘Recreation’

director at the upcoming AGM.

Moved: Bob Coulson

Seconded: Art Curtis CARRIED

9.4 A seniors transportation program similar to the ‘Taxi Saver’ program is to be

pursued by the president in coordination with Moving Around Pender (MAP).

Motion: That MLPOS support pursuing the pilot project to support seniors transportation

on Pender Island in coordination with Moving Around Pender (MAP).

Moved: Mike Wiley

Seconded: MB Rondeau CARRIED

10. OTHER

ISLANDS TRUST

10.1 The Islands Trust Council quarterly meeting will be on Pender Island Sept 26-

28, 2023. A tour of Magic Lake Estates (MLE) is proposed for Trustees by the

Secretary. Lightning Taxi can be contracted to use the electric van. A handout will

be prepared. The tour would highlight the features of MLE including recreational

and marina facilities and services such as water and sewer.

Motion: That MLPOS support a tour of Magic Lake Estates for Islands Trust meeting

attendees.

Moved: Mike Wiley

Seconded: MB Rondeau CARRIED

11. NEXT MEETING

The 2023 AGM will be Saturday October 14 th 2pm at the Anglican Church Hall.

12. ADJOURNMENT: 5:55pm