MLPOS Directors' Meeting Minutes, June 10, 2024

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS MEETING

HELD ON Monday, June 10, 2024, 4pm

Community Hall Lounge

PRESENT:

Bob Coulson President

Roy Moore Vice-President

Mary Beth Rondeau Secretary

Wally Foster Marina General Manager

Ian Syme Marina Maintenance Manager

Dave Reed Director-At-Large

Mike Wiley Recreation/Tennis

REGRETS:

Art Curtis Marina Operations Manager

Jean Deschenes Treasurer

Dave Harrison Marina Projects Manager

Rachel Lenkowski Special Projects Director

Joanna Rogers Office Manager

ATTENDEES: There were 4 members/residents attending. The Alternate CRD Director Rob Fenton attended.

1. CALL TO ORDER

The President called the meeting to order at 4:01 pm.

1. APPROVAL OF AGENDA

Motion: That the agenda be approved.

Moved: MB Rondeau

Seconded: Wally Foster CARRIED

1. ADOPTION OF MINUTES

Motion: That the Minutes of the May 13, 2024 Magic Lake Property Owners’ Society Meeting be approved.

Moved: Ian Syme

Seconded: Dave Reed CARRIED

1. DELEGATION:

Pender Fire and Rescue Chief Dine

• Magic Lake Estates has a good water supply and vigilant residents which keeps response time fast. That keeps the risk of a large scale fire low but it is still important to follow FireSmart principles.

1. BUSINESS ARISING:

5.1 Logo

• The proposed changes to the Magic Lake logo were discussed and agreed on.

Motion: That the updated Magic Lake Logo be accepted.

Moved: Bob Coulson

Seconded: Ian Syme CARRIED

5.2 MLPOS Handbill for Mailout

• Comments on the proposed handbill mailout were made.

Motion: That the Handbill Mailout as amended be accepted.

Moved: MB Rondeau

Seconded: Dave Reed CARRIED

5.3 Schooner Trail

• MLPOS has made the $15,000 contribution.

5.4 Privateers Park Playground Equipment Upgrade

• A focus group of park users will be consulted.

5.5 Air Quality Indicator

• The president will investigate air quality devices. One option is the IQ Air device.

5.6 Grant Writer

• The president will continue to pursue getting help for grant writing from Peter Pare.

5.7 Survey

• The Vice President suggested surveying opinions of residents on what facilities and activities they are interested in.

Motion: That a community survey be developed and brought back to the Board.

Moved: Roy Moore

Seconded: MB Rondeau CARRIED

1. GOVERNANCE

6.1 Property Tax Issues

• A review of rural taxation equity for Magic Lake Estates is ongoing.

6.2 Water and Sewer Committee

• Blue green algae and zero water use information has been received.

6.3 Islands Trust (Mary Beth)

• The upcoming Trust Council quarterly meeting is mid-June.

1. TREASURER

The June treasurers report was not available.

1. DIRECTORS’ REPORTS

8.1 Marina Report

• The power grid installation is complete.

8.2 BC Hydro Thieves Bay Sub Sea Cable Project

8.2.1.The Thieves Bay project is now a lower priority than the Port Washington cable and has been postponed a year.

8.2.2. The president will continue to engage BC Hydro for an alternate location for the cable.

8.2.3. The secretary will provide a summary of issues identified with the Thieves Bay cable proposed location.

8.2 Recreation/Tennis/Pickleball Report

• The vice-president suggested there could be more picnic tables and a drinking fountain (there is water at the shed) at the play courts.

Motion: That the Vice-president investigate options for more picnic tables and a drinking fountain at the park courts.

Moved: Roy Moore

Seconded: MB Rondeau CARRIED

8.3 Director-at-Large There were no items to report.

Motion: That the Directors’ Reports be approved.

Moved: Dave Reed

Seconded: Wally Foster CARRIED

1. CORRESPONDENCE

• Email received from Malcolm Cowley, CRD giving response to previous correspondence on trees at Galleon pump station.

1. NEW BUSINESS There was no New Business.

1. Other

• A Directors potluck at Thieves Bay was suggested.

1. ADJOURNMENT: 6:10pm

Next meeting and location: July 8, 2024, 4pm at Thieves Bay Park.