MLPOS Directors' Meeting Minutes August 12, 2024
MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY DIRECTORS MEETING
HELD ON Monday, August 12, 2024, 4pm
Community Hall Lounge
PRESENT:
Bob Coulson President
Roy Moore Vice-President
Jean Deschenes Treasurer via Zoom
Mary Beth Rondeau Secretary
Wally Foster Marina General Manager
Ian Syme Marina Maintenance Manager
Dave Harrison Marina Projects Manager
Art Curtis Marina Operations Manager
Dave Reed Director-At-Large
Doug Bolton Director-Special Projects
Joanna Rogers Office Manager
REGRETS:
Mike Wiley Recreation/Tennis
ATTENDEES: There were 3 members/residents attending.
CALL TO ORDER
The President called the meeting to order at 3:58 pm.
APPROVAL OF AGENDA
Motion: That the agenda be approved.
Moved: MB Rondeau
Seconded: Roy Moore CARRIED
ADOPTION OF MINUTES
Motion: That the Minutes of the July 8, 2024 Magic Lake Property Owners’ Society Meeting be approved.
Moved: Ian Syme
Seconded: Doug Bolton CARRIED
DELEGATION: None
BUSINESS ARISING:
5.1 AGM
• Date: Saturday, Oct 19, 2024 at the Anglican Hall 2pm. This is the same day as the provincial election.
• The meeting will be recorded with limited Zoom interaction.
5.1.1. Proposed Changes to Constitution Motions - “Purposes of the Society” Section 1.2 of Bylaws:
• Revisions to clarify Purpose 1.2.2:
1.2.2 To acquire, maintain and administer, or dispose thereof, property in Magic Lake Estates or the foreshore adjacent thereto for the recreational use of the members and the public at large.
(excerpt from current Bylaw)
• Add a New Purpose 1.2.3 Re: Donations (unrelated to Purpose 1.1 and 1.2)
• Proposed wording for these two changes will be brought to the next meeting.
5.2 Playground (Jean & Dave)
5.2.1. Quote on installation of the ‘Atmosphere’ equipment (Jean)
• Confirm cost of pick up on Mainland and subsurface preparation.
• Refine installation scope to include details of:
• final costs,
• role of volunteers in site preparation (check w Liis),
• whether post hole foundations are by volunteers,
• whether layout should be staked-out beforehand (Bob and Art).
• Installation should be supervised by supplier for liability and warranty coverage.
5.2.2. Air quality indicator (Bob) is ongoing and funding options investigated.
5.3 MLPOS Community Recreation Survey (Roy)
• Draft survey was presented and discussed. In general, the survey was supported and various comments were provided.
• Survey Monkey is proposed to be the format (approx. $150 per month).
Motion: That MLOPS Board support proceeding on the draft survey and that a finalized version be brought back to the Board for review.
Moved: Roy Moore
Seconded: MB Rondeau CARRIED
5.4 Bullfrogs in Buck Lake (Bob, Dave, Roy)
• The eradication work has been completed. Any remaining frogs will be monitored by an informal committee of lake residents.
5.5 Membership Drive Pamphlet (Bob)
• There were 7 new memberships so far. The MLPOS Facebook page was busier with more members joining as well.
GOVERNANCE
6.1 Governance Motion to AGM (Bob)
6.1.1. It was generally supported that the last line of concluding paragraph be revised:
“a request to the Ministry of Municipal Affairs for further study could be considered by the CRD and the Ministry in the future.”
6.1.2. Water and Sewer Committee
• Message back to Committee that Facebook post re: water leaks was not productive and request that Committee communications be tightened up.
• Accessory Buildings Report by CRD Water/Sewer staff was distributed and discussed.
• Empty houses with zero water estimated as 49 in 3rd quarter 2022 was discussed.
• CRD to be informed of gap in fencing in Buck Lake.
6.2 Islands Trust (Mary Beth)
• There is a Housing project ongoing for North Pender. The NP Advisory Planning Committee has been asked to comment.
6.3 BC Hydro Sub-Sea Cable Location Update (Doug)
• A variety of options were discussed on how to respond on this. There were general concerns with BC Hydro’s communication and response.
TREASURER
The July Financial statements were sent out via email.
DIRECTORS’ REPORTS
8.1 Marina Report
• Starting Sept 1st, management of the kayak dock will be returned to MLPOS (after 10 years of user self-management).
• A work party will be organized to install the quartz decking.
• The marina pilings will be assessed.
8.2 Recreation/Tennis/Pickleball Report
• There was no specific report.
• Privateers Park sign concept is ongoing.
8.3 Director-At-Large
• Asked if there might be support to give one of the gazebos to a community group and will report back.
Motion: That the Directors’ Reports be approved.
Moved: Doug Bolton
Seconded: Roy Moore CARRIED
CORRESPONDENCE: None
NEW BUSINESS: (See 6.1.2. Water and Sewer Committee)
OTHER:
11.1 Logo/Web Site
• The website has been updated.
ADJOURNMENT: The meeting was adjourned at 6:15pm.
Next meeting and location: September 9, 2024, Community Hall Lounge, 4pm