MLPOS Directors' Meeting. January 9, 2023.

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS’ SOCIETY

DIRECTORS’ MEETING

HELD ON MONDAY,JANUARY 9, 2023, 1pm

Royal Canadian Legion & VIA ZOOM

PRESENT:

Bob Coulson President

Jeremy Harwood Vice-President

Jean Deschenes Treasurer

Mary Beth Rondeau Secretary

Wally Foster Marina General Manager

Art Curtis Marina Operations Manager

Dave Harrison Marina Projects Manager

Dave Reed Director-At-Large

Mike Wiley Recreation/Tennis

Ian Syme Marina Maintenance Manager

Joanna Rogers Office Manager

MEMBERS:There were 3 members attending.

1. CALL TO ORDER

Chair Bob Coulson called the meeting to order at 1 pm.

1. APPROVAL OF AGENDA

Motion: That the agenda be approved.

Moved: Jeremy Harwood

Seconded: Wally Foster CARRIED

1. ADOPTION OF MINUTES

Motion: That the Minutes of the November 14, 2022 Magic Lake Property Owners’ Society Meetingbe approved.

Moved:Ian Syme

Seconded:Jeremy Harwood CARRIED

1. BUSINESS ARISING:

4.1. Rainwater Harvesting Rebate Update

• 1 application for pre-approval and 2 requests for information have been received since the last Directors' meeting.

4.2 Playground/Recreational Update

• 4.1.1 The playground property is zoned Residential. This doesn’t fit the needs of the recreational use as it is now. The secretary will research options for this property to be included in the current bylaw review of the North Pender Local Trust Committee.

• 4.1.2. Various ideas for expanding the recreation activity on community property were discussed. The first step is to get a cost estimate to fill the sunken area beside the tennis courts.

Motion:Proceed to get an estimate of the cost to remediate the areas west and north of the tennis/pickleball courts.

Moved:Wally Foster

Seconded: Jean Deschenes CARRIED

4.2 Governance Update

• There were no further updates.

4.3 Defibrillators

• Art will order two defibrillators from the Pender Island Fire Department and will coordinate the installation of these units..

1. TREASURER

The Treasurer’s report was given verbally with questions and answers. The report documents to be forwarded after meeting.

Motion: That the Treasurers Report be approved.

Moved: Wally Foster

Seconded: Art Curtis CARRIED

1. DIRECTORS’ REPORTS

7.1 Marina General Manager

• The very high king tide brought the water right up to roadway. There is some damage to the road leading outto the breakwater, which needs remediation to protect it from future high tides.

7.2 Recreation / Tennis Report

• Signs going up in the playground/park to say park “closed at dusk”.

7.3 Director-at-Large

• There were no specific items to report.

Motion: That the Directors’ Reports be approved.

Moved: Jean Deschenes

Seconded: David Reed CARRIED

1. CORRESPONDENCE: None

1. NEW BUSINESS

8.1 New meeting location: The community hall lounge.

8.2. Speeding/traffic signs

• Concerns with vehicle speeds continues to be an issue.

• Other ideas were to have radar gun set up, and to set up an appointment with Ministry of Transportation (MOTI)

• The president will contact Adam Olsen about the need for lines to be repainted and for speed signs.

Motion: To support Charles Baker's follow-up on the lack of a speed sign on Privateers Road by the playground.

Moved: Wally Foster

Seconded: Ian Syme CARRIED

8.3 Welcome Dave Harrison to MLPOS Board as Marina Projects Manager.

8.4 Property Assessment for the community properties has been received and several assessments appear incorrect. The office manager will request a re-assessment these properties.

1. NEXT MEETING

February 13, 2023 at 4pm at the Community Hall Lounge (to right of front door).

1. ADJOURNMENT2:15pm

2022-12-31 Treasurer's Report

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