MLPOS Meeting Minutes - Nov 14, 2017

MINUTES OF THE MAGIC LAKE PROPERTY OWNERS` SOCIETY

DIRECTORS MEETING

HELD ON MONDAY, NOVEMBER 14 2017 AT 4:00 PM

AT PENDER ISLAND SCHOOL

5714 CANAL ROAD

PENDER ISLAND, BC

PRESENT:

Jeremy Harwood President

Jean Deschenes Treasurer

Dave Reed Member-at-Large

Kathy Gilbert Secretary

Glenn Henderson General Manager-Marina

Patrick Cramond Marina Operations Manager

Bob Coulson Marina Operations Manager Assistant

Joanna Rogers Office Manager

Ian Syme Marina Projects Manager

Art Curtis Marina Maintenance Manager

REGRETS:

Peter Morton Vice-President

Mike Wiley Director of Recreation / Tennis

GUESTS:

Gary Steeves

Paul Barber

Barb MacPherson

1. CALL TO ORDER

Chair Jeremy Harwood called the meeting to order at 4:00 pm.

2. APPROVAL OF AGENDA

Gary Steeves was added as a delegation.

Moved by Dave Reed

Seconded by Jean Deschenes

That the agenda, as amended, be approved.

CARRIED

3. APPROVAL OF PREVIOUS MINUTES

Moved by Jean Deschenes

Seconded by Patrick Cramond

That the Minutes of the October 16 2017 Magic Lake Property Owners’ Society Directors Meeting be approved.

CARRIED

4. DELEGATIONS

• Gary Steeves re proposed Lively Peak emergency egress from Magic Lake Estates

Gary questioned whether the Scarff Road to Ketch Road (Lively Peak) route was the best one for emergency egress from Magic Lake Estates.He advised that 6 options had been considered and requested that MLPOS look at alternatives.He noted that the Lively Peak route is topographically difficult, expensive and susceptible to a track that a fire would take.He advised that the Capital Regional District (CRD) did not review all options.

Gary asked that MLPOS review all options and advocate for the best one to save the Lively Peak Park.He further identified a covenant on title to which MLPOS is a signatory.

Art Curtis, who also sits on the Board of the Pender Islands Fire Rescue Society advised that of the other options looked at, Lively Peak presented the fewest barriers; that there is a right-of-way on the park property for that purpose and approval from the owner of the adjacent property through which the route also goes has been secured.Some of the other options examined meant dealing with other government agencies such as Parks Canada or the Ministry of Transportation and Infrastructure.He commented that there are additional egresses needed from Magic Lake Estates.He also noted that the emergency egress would not only be used in the event of a wildfire, but would also be needed if there was a road blockage that would prevent ambulance or other emergency responders from getting to a site on the other side of a blockage.

As an action item, MLPOS Board Art Curtis, coordinating with Joanna Rogers, will look into the covenant.

• Barb MacPherson re request to MLPOS for donation to Santa’s Sac

Barb sent an email to MLPOS requesting that MLPOS provide a donation to help support Santa’s Sac, which provides assistance to families and seniors at Christmas. She noted that the need had increased from 107 people in 2014 and 2015 to 116 people in 2016; and advised that there are no administrative costs with Santa’s Sac.

Moved by Glenn Henderson

Seconded by Patrick Cramond

That MLPOS donate $500 to Santa’s Sac.

CARRIED

Barb was thanked for the good work that Santa’s Sac does.

• Rachel Lenkowski re possible upgrades to playground at Magic Lake tennis courts

Rachel was not available for the meeting.

5. BUSINESS ARISING FROM MINUTES

Appeal to Assessment Appeal Board re Thieves Bay Marina

Kathy Gilbert stated that there are two issues: one the value of the marina and secondly, the methodology used by BC Assessment.

Moved by Glenn Henderson

Seconded by Ian Syme

That the Board of the Magic Lake Property Owners’ Society accept the offer from BC Assessment to re-value the improvements at Thieves Bay Marina from $438,000 to $337,000 for a total value of $713,000.

CARRIED

Jean Deschenes advised that revenues were down as there were no moorage payments and office expenses were up. The marina and tennis courts incurred routines expenses.

Moved by Glenn Henderson

Seconded by Dave Reed

That the Treasurer’s report be approved.

CARRIED

7. DIRECTOR REPORTS

Glenn Henderson advised that an 8hp motor had been donated and refurbished. He and Joanna will offer the motor to marina members.

Ian Syme advised that some trees near A dock had been cut down for visibility purposes and ditching work had been undertaken to improve drainage. He also advised that BC Ambulance had requested that railings be installed by the ambulance berth, replacing cleats.

• Recreation / Tennis Report

None.

Dave Reed advised that a referendum will be forthcoming to vote on funding required for sewer system upgrades.

Moved by Glenn Henderson

Seconded by Art Curtis

That the Directors’ reports be approved.

CARRIED

8. CORRESPONDENCE

Request from Barb MacPherson for donation to Santa’s Sac

See correspondence below and Item 4b.

9. New Business

Paul Barber re Magic Lake Estates sign near Firehall #2

Paul presented a concept drawing which would see an update to the existing Magic Lake Estates sign.

Moved by Dave Reed

Seconded by Ian Syme

That the MLPOS Board approve the concept presented by Paul to update the Magic Lake Estates sign near Firehall #2.

CARRIED

10. OTHER

None.

11. ADJOURNMENT

The meeting was adjourned at 5:34 pm.

Next meeting

Monday, December 11 2017, 4:00 pm, Pender Island School

From: Barb MacPherson [mailto:barbmacp@me.com]

Sent: November 7, 2017 2:08 PM

To: kgilbert@gilberts-bc.ca

Subject: Santa's Sac for Magic Lake Property owners

Greetings Members of the Magic Lake Property Owners' Society, I am writing to

you to thank you for your support in past years and to ask if you would consider

supporting Santa's Sac again in 2017. We offer food vouchers to individuals and

couples from Tru Value and food for a week including a turkey or ham to families.

Last year we had a 20% increase in demand over the two previous years which

meant we supported 22 families which included 47 children. Each child is given a

gift from "Santa" which the parents request up to a $50 value per child. These

gifts are then put in a plastic bag with wrapping paper and tape to allow parents

the pleasure of wrapping the gifts. We also deliver a small package of home

baking and donated chocolates from the pharmacy and a poinsettia to our older

seniors and shut-ins. Many of our clients live in Magic Lake so your funding truly

stays close to home.

For the past several years you have donated $250 per year. We are most grateful

but if you can donate more, we assure you it will be put to good use. Every cent

donated goes directly to those from whom Christmas is a challenging time of year.

This truly is an Island where miracles happen and where we do support our

vulnerable population.

Thanks for your consideration.

Barb for Santa's Sac